Teacher Management
Enroll and manage teaching staff
Enrolled Teachers (4)
| Name | Username | Type | Assigned Class | Subjects | Actions |
|---|
Teacher on Duty Management
Assign teachers for pickup/dropoff duty by week
Current Week
—
Assign Teachers by Week
Currently Assigned Teachers
Teacher Appraisal
Rate and review teacher performance
| Teacher | Term | Punctuality | Teaching | Discipline | Teamwork | Overall | Date | Actions |
|---|---|---|---|---|---|---|---|---|
| No appraisals yet. Click "+ New Appraisal" to get started. | ||||||||
Staff Attendance
View teacher clock-in and clock-out times for today and past dates
| # | Teacher | Class | Clock In | Clock Out | Duration | Status |
|---|---|---|---|---|---|---|
| Select a date to view attendance records | ||||||
Student Details
View and manage student information
Total Students
1,234
Active
1,198
New Admissions
89
Avg Attendance
92%
Student List
| Roll No | Name | Grade | Attendance | Status |
|---|
Student Admission
Manage new student admissions and applications
Pending Applications
0
Approved
0
Total Applications
0
Student Information
Parent / Guardian Information
Sibling Information (Optional)
Supporting Documents (Optional — PDF, max 5 MB)
Click to upload or drag & drop a PDF
Birth certificate, immunization record, or any admission document
0 selected
| Name | Date Applied | Grade | Status | Actions | |
|---|---|---|---|---|---|
JA James Acheampong |
March 15, 2026 | Grade 4A | Pending |
No Approved Applications
Approved students will appear here.
No Rejected Applications
Rejected applications will appear here.
Departments
School departments and class overview
Courses & Subjects
Subjects offered by each department and class
Class Timetable
Weekly schedule — all classes Nursery to JHS
School Attendance
Full attendance records across all classes
Fee Structure
Set the fees charged per department — used automatically when recording payments
How this works: Set the required fee amount for each fee type per department (Preschool, Primary, JHS). When you record a payment, the system automatically looks up the correct amount and calculates the balance or carryover.
Class Fee Structure
Set a unique fee structure for each individual class, then publish it to that class's Parent Portal
How this works: Each class starts out with its department's default amounts. Edit any class freely — set its own amounts, and mark each fee as Compulsory or Optional for that class. Changes are only a draft until you click Publish, at which point they become visible in that class's Parent Portal.
Accounting & Finance
Complete financial management system
Preschool
0 students
GH₵ 0.00
Expected this term
Primary
0 students
GH₵ 0.00
Expected this term
JHS
0 students
GH₵ 0.00
Expected this term
Discounts
GH₵ 0.00
Discounts Given (This Term)
Student Fees
Record and track fee payments from students
Total Collected
GH₵ 0.00
Outstanding
GH₵ 0.00
Total Records
0
| Student Name | Class | Fee Type | Amount (GH₵) | Date | Status | Actions |
|---|---|---|---|---|---|---|
| No fee records yet. Click “+ Record Payment” to add one. | ||||||
Fee Discounts
Give one or more students a percentage or fixed-amount discount off their Tuition fee, with a reason on record
Active Discounts
0
Permanent
0
One-Time (this term)
0
Total Discount Given (All Time)
GH₵ 0.00
How this works: A discount is either a percentage or a flat GH₵ amount taken off a student's Tuition fee only — every other fee type (PTA, Transport, Feeding, Excursions, Sports, etc.) is still paid in full. Choose One-Time if it should only apply this term, or Permanent if it should keep applying every term until removed. Discounts are applied automatically wherever that student's required fee is calculated.
| Student | Class | Discount | Reason | Type | Given By | Date | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| No discounts yet. Click “+ Give Discount” to add one. | ||||||||
Fee Carryover
Overpayments automatically allocated to future terms
Total Carryover Balance
GH₵ 0.00
Students with Carryover
0
Applied to Future Terms
GH₵ 0.00
How Fee Carryover Works
When a parent pays more than the required fee for a term, the excess amount is automatically recorded here as a carryover. This balance is then applied to their child's fees in the next term, reducing what they owe. You can also manually apply or adjust carryover amounts below.
Arrears
Students who didn't clear their fees in a previous academic year
Total Arrears Outstanding
GH₵ 0.00
Students Owing
0
Awaiting Confirmation
0
Expenses
Track all school expenditures
Total Expenses
GH₵ 0.00
This Month
GH₵ 0.00
Total Records
0
| Description | Category | Amount (GH₵) | Date | Paid To | Actions |
|---|---|---|---|---|---|
| No expense records yet. Click “+ Add Expense” to add one. | |||||
Financial Reports
Income Statement
Total Fee IncomeGH₵ 0.00
Total ExpensesGH₵ 0.00
Net IncomeGH₵ 0.00
Fee Collection Summary
PaidGH₵ 0.00
PartialGH₵ 0.00
Unpaid / OutstandingGH₵ 0.00
Fee Receipts
Official receipts for all fee payments — partial or full, compulsory or optional
Revenue Summary
Fees & SchoolMart only — what was expected, what came in, what was spent, and what's left
How this works: Expected is compulsory fees owed by every currently enrolled student this term, plus the current value of unsold SchoolMart stock. Actual is real money received — fee payments plus SchoolMart sales. Expenditure is everything recorded in Accounting → Expenses. Shortfall and Unspent Balance are calculated automatically.
Where Actual Revenue Came From
Expenditure by Category
SBA Grading Configuration
Set class score weight, exam weight, and SBA assessment components for teachers
Class Score Weight (%)
Combined weight of all SBA components
Final Exam Weight (%)
Weight of end-of-term examination
Total Weight
100%
✓ Weights add up correctly
SBA Components (Class Score)
These are the individual assessments teachers enter scores for. They sum up to the Class Score.
| # | Component Name | Max Score | Weight in Class Score | Actions |
|---|---|---|---|---|
| Total Max Score | 0 | ✓ Components add up correctly | ||
How SBA works: Teachers enter raw scores for each component (e.g. Class Test: 25/40, Project: 18/20). The system automatically converts the total SBA score to a percentage of the Class Score weight. For example, if Class Score = 30%, a student scoring 60/100 across all SBA components gets 18/30. Then the Final Exam score is added to give the grand total out of 100.
Active Term
Set the current term — applies to all teacher portals system-wide
Changing the active term will update it for all teachers and the entire system. The Promote All button only appears on Term 3.
Choose a previously created academic year, or add a new one
Tick every month this term covers — months don't need to be consecutive. Saved when you click "Save Active Term" below.
Shared with School Profile → Term Date Schedule — kept in sync automatically. Saved when you click "Save Active Term" below.
Currently Active
Term 1 — 2025/2026
Used to calculate “Weeks to Vacation” on the dashboard
School Profile
Configure your school's name, motto, and term date schedules
School Identity
This name appears in the sidebar, reports, and printed documents
Shown in the sidebar and all system-wide headers
Displayed beneath the school name in the sidebar
Student roll numbers will be formatted as LMS-001, LMS-002, etc.
Shown as a faint watermark across the headmaster, accountant, teacher, and parent portals
Printed on every student report card in the Headmaster signature block
Default
gradient
gradient
Replaces the blue gradient panel on the school's sign-in screen. A wide, well-lit photo works best.
Term Date Schedule
Set the official start and end dates for each term — kept in sync with Settings → Active Term. Term Months are set from the Active Term panel.
1
Term 1
Jan – Apr
–
Set from Settings → Active Term
2
Term 2
May – Aug
–
Set from Settings → Active Term
3
Term 3
Sep – Dec
–
Set from Settings → Active Term
Live Preview
How your school will appear in the sidebar
G
Ghana Int'l School
School Management System
Role Permissions
Manage access control and permissions for different user roles
Total Roles
3
System Roles
3
Permission Categories
7
Total Permissions
—
Grading System
Customise grade labels, score thresholds, remarks and colours used on report cards
Grades are evaluated from top to bottom. The first row whose Min Score a student meets will be applied. Make sure thresholds are in descending order (highest first). Changes take effect immediately on all report cards.
Grade Bands
Each row defines one grade — edit any cell and click Save when done
| # | Grade Label | Score Range (%) | Remark | Colour | Preview | Action |
|---|
Sections & Houses
Create and manage school sections or houses, assign colours, and assign students
Assign Students to Sections
Select a section then assign students from the list below
Choose a section above to start assigning students
Classes
Add or remove the classes used throughout the school — students, teachers, fees, exams, timetables and report cards all draw from this list
All Classes
—
Deleting a class does not move or delete its students, scores or fee records — they stay tagged to the old class name but will no longer appear in class pickers. Reassign those students to another class first (Pupils Information) if you want them to remain visible in day-to-day use.
Login & Security
Change the Headmaster and Accountant sign-in username & password
Headmaster Login
Your own sign-in credentials
Accountant Login
Credentials used by your Accountant
Confirm & Save
Enter your current Headmaster password to authorize these changes
Leave a password field blank to keep it unchanged — you can update just a username without resetting the password. Usernames are saved in lowercase and the Headmaster and Accountant usernames must stay different from each other. These credentials sync to this school's cloud record, so the new login works from any device once saved.
Dashboard
Welcome back, Headmaster! Here's what's happening at Ghana Int'l School today.
Today
Term 1
Financial Overview